Professional Invoices with Your Academy Branding, Tax Breakdown & Reminders
Generate beautiful, professional invoices that carry your academy's identity. Custom logos, colors, fonts, and payment terms. Automated recurring billing with payment reminders, overdue tracking, and receipt generation — your finance department on autopilot.
Every invoice carries your academy's brand identity — your logo, primary color scheme, fonts, and contact information. The invoice layout is fully customizable through the Branding Hub: adjust header layout, footer text (terms and conditions, bank details), color scheme, and paper size. Preview changes in real-time before applying them globally. Invoices can be generated in multiple languages and currencies for international academies.
The system supports multiple invoice templates — standard for regular tuition, pro-rated for mid-term enrollments, adjusted for scholarships and discounts, and custom for one-time charges (uniforms, books, transport fees, lab materials). Each template maintains your brand consistency while adapting to the specific billing scenario.
Configure your billing cycle — monthly, quarterly, semi-annual, or annual — and the system automatically generates invoices at the start of each cycle for all active students. Invoices are delivered to parents via email (with PDF attachment) and are available in the Parent Portal for download. The system tracks which invoices have been viewed by parents, providing insight into engagement.
Payment reminders are sent automatically: a gentle reminder 3 days before the due date, a follow-up on the due date, and escalating reminders at 7-day, 14-day, and 30-day intervals for overdue payments. Each reminder includes a direct payment link and the outstanding amount. The tone, frequency, and channels (email, SMS, WhatsApp) are all configurable per plan.
When parents make payments (online via Stripe/PayPal, bank transfer, or in-person cash), the system automatically matches payments to invoices, generates payment receipts with your branding, and updates the student's fee ledger. Partial payments are supported — the receipt shows the amount paid, remaining balance, and next payment due date.
Administrators have a complete financial dashboard showing: total revenue collected, outstanding receivables, overdue amounts by age bucket (0-30 days, 31-60 days, 61-90 days, 90+ days), payment method breakdown, and trends. Generate aging reports, revenue forecasts, and collection efficiency metrics with a single click. All reports export to PDF and Excel with your academy branding.
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